| 1 | Product identity and grade | Request a current technical data sheet (TDS), safety data sheet (SDS), product label, and written confirmation of the exact grade, form, and intended application. Check that the documents consistently identify SILIMER 5091. | Trade names and product descriptions can be similar. Matching the grade across documents helps reduce the risk of receiving a substitute or an incorrectly described material. |
| 2 | Batch-specific quality records | Ask for a certificate of analysis (COA) for the proposed batch and compare its reported values and test methods with the applicable product specification. Confirm whether the COA is batch-specific. | A COA describes test results for a particular lot; a generic specification sheet alone does not establish the results for the shipment being purchased. |
| 3 | Sample and application trial | Obtain a representative sample where available. Agree on the sample identification, quantity, shipping terms, and evaluation criteria, then test it in the intended formulation or process before approving bulk supply. | Processing conditions and formulation can affect performance. A controlled trial helps the buyer assess suitability in their own application. |
| 4 | Legal business and export capability | Verify the seller’s registered legal entity, business address, tax or registration details where applicable, and the entity named on the quotation, invoice, and bank account. Ask which entity will export the goods. | Consistent legal and payment details help buyers conduct counterparty checks and reduce the risk of misdirected payments or unclear contractual responsibility. |
| 5 | Safety and destination-market documents | Request the current SDS and check that it identifies the product and supplier and contains the information needed for the destination market. Confirm applicable labeling, language, and chemical regulatory requirements with the importer or a qualified compliance professional. | SDS and labeling obligations depend on the product classification and destination rules. For example, EU chemical classification and labeling are governed by CLP, while REACH obligations depend on the substance and supply-chain circumstances. |
| 6 | Packaging, shelf life, and storage | Confirm packaging material and size, net weight, lot identification, production date, shelf life, storage conditions, and any handling precautions in writing. Check that the proposed packaging suits the transit route. | Clear packaging and storage specifications help protect product condition and support receiving, traceability, and inventory control. |
| 7 | Quotation and commercial terms | Request a written quotation stating grade, quantity, currency, unit price, validity period, payment terms, lead time, and the named Incoterms® rule and place or port. Use the current agreed Incoterms® edition. | Incoterms® rules allocate specified delivery tasks, costs, and risks between seller and buyer. Naming the rule and precise place avoids ambiguity; they do not by themselves determine ownership or payment terms. |
| 8 | Shipping and customs information | Before shipment, confirm the commercial invoice, packing list, transport document, country-of-origin information, and any required certificates. Have the importer or customs broker verify the tariff classification for the actual product and destination. | Customs classification and import-document requirements depend on product details and the importing jurisdiction. Do not rely on an unverified tariff code supplied in a sales message. |
| 9 | Payment and fraud controls | Verify payment instructions through a previously confirmed contact method. Check that the beneficiary name matches the contracting entity or obtain a documented explanation for any difference. Agree on payment milestones and remedies in the purchase contract. | Independent confirmation of changed bank details is a practical control against payment redirection and invoice fraud. |
| 10 | Order acceptance and after-sales support | Put the approved specification, batch or acceptance criteria, quantity, delivery schedule, packaging, document list, inspection process, claims window, and remedies for nonconforming goods into the purchase order or contract. | Written acceptance criteria and a defined claims process make it easier to resolve quality or delivery disputes across borders. |